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To-do list apps can significantly improve personal and workplace productivity. They enable you to prioritize tasks, track your progress, and ensure you meet deadlines. They break down everyday duties into simpler steps, allowing you to complete them more efficiently.
Todoist is one of the best todo list apps available. Many use it to simplify their daily schedules and collaborate with other users on shared tasks. I thoroughly tested this app to evaluate its features, pros and cons, and help you decide if it suits your needs. Read to learn what Todoist offers and if it’s your best bet for a task management app.
Todoist: Plans and Pricing
Todoist is a freemium tool that offers both free and paid tiers. The free tier allows you to schedule tasks and receive reminders, but it has certain limitations. This tier doesn’t offer collaborative features and does not include Todoist’s AI assistant.
To access collaborative features and other benefits, you can upgrade to the paid plan for $5 per month or the Business plan for $8 per month. These plans are best suited for teams needing a collaborative task management tool. It also suits family and friends seeking a shared task management app.
You can test the Pro and Business features with a 14-day free trial before making your final decision. If you’re unsatisfied even after paying, Todoist offers a 30-day refund window.
Todoist: Features
Todoist is one of the most comprehensive to-do list apps I’ve tested. It offers a broad range of features and third-party integrations that enable you to manage tasks efficiently.
You can quickly add new tasks to your main dashboard. Each new task can have a date, location, and reminder deadline. Todoist will notify you about every task at the specified time, either via email or a push notification on your smartphone.
I liked that Todoist allowed me to add context to tasks, more so than I could with other apps. You can add long comments to your task or attach files in the comments section. This feature is beneficial when sharing tasks with team members, as it allows you to provide details that help them understand their assigned tasks.
You can add subtasks under your main tasks, and Todoist will notify you about all subtasks at the specified time. You can also assign priority levels to tasks (with 1 being the most important and 4 being the least important); the highest-priority tasks always appear at the top of your to-do list, reminding you of what to work on first.
I liked the feature of visualizing tasks in a calendar. It gives you a pictorial view of your weekly, monthly, or annual schedules, making them easy to understand. You can drag and drop tasks from one date to another. You can quickly make changes to this calendar, such as editing a task’s description or setting it as recurring.
The AI assistant is another feature I enjoyed using (it’s only available to paid users). You can ask this assistant questions about your tasks and get accurate answers, for example, “Break down [task A] into simpler steps that I can follow,” “Can I get tips on completing [task B]?” “Give me some suggestions on new tasks for the week.”
A drawback is that the AI assistant is only available to paid users. It also works only on the Todoist web interface or desktop app, not the iOS or Android mobile apps.
I use AI assistants more on my smartphone than on my PC, so incompatibility with the mobile app kind of defeats the point. I researched whether Todoist has confirmed plans to introduce the AI assistant to its mobile apps, but I didn’t find any confirmation. I’d appreciate it if the assistant becomes compatible with the mobile app soon.
Todoist has some of the best collaborative features of all the to-do apps I’ve tested. You can share to-do lists with other users, usually colleagues at work—the group admin controls who can create, edit, or view tasks. This feature enables everyone to monitor and fulfill their key responsibilities.
Todoist: Interface and in use
Todoist features a responsive and user-friendly interface that is easy to grasp. Features are arranged neatly on the left, allowing easy navigation. It sports a white background and minimal other colors to highlight features. Whether on the web interface, desktop app, or mobile app, you can quickly understand Todoist as a first-time user.
Extensive compatibility is a main benefit of using Todoist. It has apps for PCs (Windows and macOS), smartphones (iOS and Android), and is accessible from a web interface. Every activity syncs seamlessly, allowing you to juggle Todoist on multiple devices and stay informed about your tasks.
Todoist: Customer Support
Todoist provides decent support to users. When experiencing issues, you can start by referring to the user guides and FAQs on the official support page. This page contains detailed information to troubleshoot common problems.
You can also contact Todoist’s support team directly via email. There’s no telephone or live chat support, which I consider a drawback, especially for business users.
Todoist: The Competition
Toodledo is the main rival I’d like to highlight, owing to its similarity with Todoist. It has a free plan like Todoist, and its premium plans are similarly priced. It offers an intuitive interface, although Todoist feels more modern and responsive.
However, the drawback is that Toodledo doesn’t offer as many collaborative features as Todoist; it’s more of a personal task management tool.
Todoist: Final Verdict
Todoist strikes a good balance between pricing and functionality. It’s one of the best to-do apps for collaborative teams and also works for personal use. I’ll recommend it to anyone seeking an effective task management app.
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