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Task management apps are among the most essential tools for both personal and professional use. They enable users to organize and prioritize tasks, making both personal and professional endeavors easier to accomplish.
Toodledo is one of the most prominent task management apps used by individuals and teams. I thoroughly tested it to help you decide if it’s an ideal to-do list app to adopt. I thoroughly examined its features, pricing, customer support, and its performance against competitors. Read on to learn the pros and cons of Toodledo.
Toodledo: Plans and pricing
Toodledo is a freemium app. It offers a free plan that allows you to manage an unlimited number of tasks, up to ten folders, and provides basic app integrations. However, it lacks many advanced features that can only be unlocked with the premium plans.
For $5 per month, the Standard plan allows you to manage unlimited folders, unlocks all app integrations, enables you to create subtasks, and lets you invite one collaborator to your dashboard.
For $8 per month, the Plus plan unlocks file uploads with 10 GB of storage, scheduling, task addition via email, and the ability to invite up to five collaborators.
If you want to adopt Toodledo for a large team, you can contact its sales team to negotiate a custom deal. Its standard plans have a 14-day refund policy.
Toodledo: Features
Toodledo is a comprehensive task management app with numerous features. Let’s examine them below.
You can quickly add new tasks to your Toodledo dashboard and set due dates. The free plan lets you create and prioritize unlimited tasks.
However, you can’t create subtasks except you pay for the Plus plan, which I consider a drawback. I’ve tested several task management apps that enable subtasks on their free plan, but that isn’t the case here.
Toodledo allows you to organize tasks into folders for easy management. For instance, I arranged tasks under two main folders: personal and corporate. These folders make it easier to access tasks compared to keeping everything in one place.
The free plan supports a maximum of ten folders, which is typically sufficient for organizing basic tasks. The premium plans allow you to create an unlimited number of folders.
A task management app isn’t complete without reminders, so Toodledo expectedly offers this feature. You can set reminder dates for specific tasks, and Toodledo will send a push notification to your mobile phone.
You can also receive reminders via email or SMS, the latter of which sets Toodledo apart from competitors. Most rival apps I’ve tested support email reminders, but not SMS.
I also appreciate that Toodledo allows you to create location-based reminders. For example, you can set a reminder that will pop up when you arrive at the office or when you leave the gym. This feature requires giving location access to Toodledo’s iOS or Android app.
You can add notes to tasks to provide context. You can also add attachments, although this feature is exclusive to Plus subscribers. For instance, I added images and documents, which other users I invited could access. Storage is limited to 10 GB, so it is crucial to manage it efficiently.
Collaboration is another key benefit of using Toodledo. Depending on your plan, you can invite up to five other users to your workspace. These users can see your tasks, and you can assign specific tasks to them.
For example, you can invite your friends and family to your Toodledo dashboard. As the admin, you’ll control which invited users can view, create, and edit tasks. With every collaborator sharing the same task list, it becomes easy for everyone to fulfill their assigned roles.
When sharing task lists, I appreciated the ability to prioritize specific tasks over others. If you assign a star or a higher priority to a task, it will be added to a prominently displayed hotlist. This hotlist lets other users or you know which tasks to handle first before focusing on others.
If you’re migrating to Toodledo from another task management app, you can easily import your tasks from the previous app. You can download the tasks in CSV format and upload the file to Toodledo. Then, Toodledo will extract the details into your dashboard, porting all tasks from the previous app. With your tasks imported and extracted, you can use Toodledo seamlessly.
I liked that I could convert emails directly into tasks on my Toodledo dashboard. I was assigned a unique email address, and any email I sent to this address automatically converted into tasks. Toodledo offers a unique syntax for setting due dates, priority, folder, tag, and other labels via email.
Toodledo: Interface and use
Toodledo’s interface is easy to navigate. However, it doesn’t have the modern, responsive look of many task management apps I’ve tested. Instead, it appears old-fashioned, somewhat reminiscent of software released in the early 2000s.
However, an old-fashioned interface doesn’t affect Toodledo’s ease of use. Many even prefer this outdated tool to the overtly fancy interfaces of some task management apps.
Toodledo: Support
Toodledo provides a FAQs page to help users troubleshoot common issues, but this page isn’t as detailed as I expected. There is also an official forum where users can connect and ask questions.
Likewise, you can contact Toodledo’s support team via email and get a response within 48 hours. Its customer support is decent, but it isn’t exceptional.
Toodledo: The competition
TickTick is the main Toodledo competitor I’d like to highlight. It offers some similar features, including recurring reminders, location-based reminders, and collaborative task lists, for an affordable price. The interface feels more modern and interactive to navigate. However, Toodledo offers broader functionality and third-party integration.
Toodledo: Final verdict
Toodledo is a simple yet powerful task management app. It works well for personal use as well as small corporate teams, or family and friends. Its collaborative features aren’t as sophisticated as some rival apps, but it’s an easy-to-use tool I’d recommend for personal and team use.
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